Operations Controller-Dilla

The vision of ECX is to transform the Ethiopian economy by becoming a global commodity market of choice. Therefore, it invites competent and qualified Internal/External for the following positions.

Operations Controller-Dilla

With duty station at Dilla and reporting to Head, Branch Operations, you will be responsible to:

JOB PURPOSE

DUTIES & RESPONSIBILITIES

• Confirms that the overall activities of a branch he/ she assigned is performed in compliance with the set operation policies and procedures;
• Responsible for collecting and organizing of all receiving and delivering documents of commodities from all LIC/IC and WHO Supervisor of a particular branch;
• Ensures the accuracy and completeness of the documents received and ensure the details are in compliance with the operation Manual;
• Files GRN and GIN separately by the name of each LIC/IC, commodity grade and GRN numerical sequence;
• Check the accurateness of received documents compared to the IT system;
• Maintain inventory stock register, follow and monitor the balances in each shed;
• Ensure continuous checking and monitoring of stack balances, end of stack and end of grade reports;
• Verify and report any discrepancies between physical existence of commodities and reports received from LICs/ICs to the Head of Branch Operations and to Audit Unit at HO;
• Randomly check trucks loaded and ready for dispatch after any addition or deduction is completed, all the necessary documentation including GIN are prepared, and ready to be released;
• Conduct a monthly physical count in terms of bags and estimated weight; and document and report the regular physical count to the head of branch operations;
• Conducts biweekly warehouse visual inspection and submit the inspection report to head of branch operations;
• Make an up to date inventory reconciliation by each LIC, Grade and production year;
• Maintain the daily inventory balance;
• Conduct weakly physical count;
• Ensures that all inventory transactions are properly recorded, documented; and updates the stock records at all times in accordance with the warehouse operations manual by LICs/ICs;
• Compiles reports including daily GRN and GIN approval, opening balance, deposit, delivery by classification and grade on a daily basis and submits to the Warehouse Supervisor;
• Displays the highest ethical and professional behavior towards the customers/ clients getting services associated with the Exchange at specific warehouse;
• Performs other related tasks as assigned by the immediate supervisor.

• BA or MA degree in Economics/Finance/Management or other related fields.
• 5 or 3 years of experience respectively in auditing/controlling, inventory control, and warehouse management.
• Demonstrates attention to detail,  strong accountancy and analysis skills,  good time management, interpersonal and communication, and sound judgment  skills  and is resourceful; Displays ability to manage emotions;