~~Background
ActionAd Ethiopia (AAE) is a branch of ActionAid International, which is a unique partnership of people and organizations committed to end poverty. It envisions seeing poverty free Ethiopia where every person lives in dignity and prosperity. AAE supports multi-dimensional development initiatives that are aimed at contributing to the efforts of eradicating poverty in its entirety and improve the lives of poor communities, women and girls. It employs partnership approach in which poor people, community based organizations, civil society organizations and government institutions have a stake. AAE works in Southern Nations and Nationalities, Oromia, Amhara Tigray, Benishangule and Gambella regions.
Child sponsorship is among one of the major income sources of ActionAid. It is a mechanism by which ActionAid raises fund through links established between individuals who live in Europe and have taken the missions and visions of ActionAid and children living in areas where ActionAid operates. One of the supporter communications that ActionAid sends to individual supporters is report having various case stories and photos to show how their money is being spent and what changes ActionAid is bringing in the lives of the community. Hence ActionAid Ethiopia would like to invite competent expert who can deliver sponsorship and communication tasks based on the requirement and standards of the organization.
Role overview:
The sponsorship assistant is responsible for quality checking of child messages, photos, controlling and documenting child sponsorship communications (child profiles, messages, correspondences etc.), Franking and mailing of envelopes, dispatching of sponsorship material to the field(Development areas), manage sponsorship materials in the store and regularly update the Sponsorship team on the status of activities.
Key Deliverables:
• Checking quality of supporter communications like child messages and children Photo updates based on the standard set.
• Coordinating the arrangement and packing of any child message collection materials to be sent to the field.
• Support in Folding and inserting all the above supporter communications in envelop.
• Arrange letters/gifts received from supporters sequentially as per the reference number of children, list and properly document the data under each DA.
• Setting aside time to properly document hard copies in box files of sponsored children data and supporter communications like Child Profiles, Photos, Reports and supporter correspondences
• Frank more than 21371 envelopes two times in a year and take to post office to mail
• Properly accounting and managing all sponsorship materials at Sponsorship store, regularly
